Music in Common is committed to creating a team rich in cultural, ethnic, racial, religious, socio-economic, gender, and sexual orientation diversity to reflect the wide array of communities we serve. Music in Common seeks a hard-working, dedicated Business Administrator to work remotely 10-15 hours per week to help advance our 16-year old organization into the next phase of growth. This is an entry-level, part-time contractor position with tremendous professional development and growth opportunity. Candidates must be experienced with QuickBooks or similar accounting software.
The MIC Business Administrator works directly with the Music in Common executive director, grant writer, and Board of Directors, particularly the Board Treasurer and President. The Business Administrator’s job duties fall into two main categories: financial and administrative. What follows is a comprehensive listing of all job functions the position may include. Upon hiring, the Business Administrator and MIC Executive Director will prioritize these functions to formulate an ongoing work detail.
Financial
Oversee deposits of all revenue and payments of all expenses as well as all invoicing
Oversee the organization’s QuickBooks files, entering all expense and income transactions including income from donations, grants, program fees, sponsorships, ticket sales, merchandise sales, and raffle / auction sales and all expenses related to programming, events, fundraising, and all operational expenses related to the organization.
Oversee all MIC financial accounts and process payments for all MIC expenses
Process all paperwork and forms related to grant awards and reimbursement.
Generate and email tax receipts and thank you notes to all donors within 24 hours of donation.
Manage and process monthly payroll for all MIC employees and contractors
Run reports for executive director (ED) and Board as needed
Prepare financial reports for quarterly Board meetings
Prepare QuickBooks files for accountant and works with them on an ongoing basis for all business related to government and payroll filings.
Administrative
Research, advise, and administer all operational and one-time financial related business matters such as insurance, credit cards, bank accounts, PPP and EIDL loans, etc.
Oversee miscellaneous administrative tasks related to the operation of the organization.
Qualifications Music In Common is comprised of a small, grassroots network of compassionate, hard-working staff, contractors, Board members, and volunteers in the U.S. and Middle East. We believe fervently in the mission of our organization and are deeply committed to making a difference in the communities we serve. We strive to create a work environment that feels more like a family than a job. We seek to build our team with members who share the same passion for their work that we do. The Business Administrator should have:
Superb interpersonal skills including excellent written and verbal communication skills
Strong organizational and multitasking skills with the ability to manage several tasks simultaneously and meet tight deadlines
Computer savvy with command over MS Word, Excel, PowerPoint, Google docs, and hands on experience with QuickBooks or other accounting software
Ability to work independently and determine the steps required to complete assignments
Commitment to do whatever it takes to get the job done
Compensation This is a 10 - 20 hours per week (to be determined upon hiring) independent contractor position and does not provide employee benefits. Starting pay is $15 / hour with review for increase after six months or sooner based upon performance and yearly thereafter.
To Apply Please email a cover letter, resume and a minimum of one professional and one personal reference with “Business Administrator” in the subject line.
